Knoxville Room Rentals FAQs
We realize you have several questions regarding your event. Rest assured, Knoxville Room Rentals are easy with Lighthouse Knoxville. If you have additional questions, please contact us. We would love to hear from you.
What is included in your facility rental fee?
The fee for the entire facility rental includes the use of the facility and grounds from 10 AM to 11 PM on the day of the event. The fee also includes rental items up to: 300 black banquet chairs, 40-5’ round tables, 20-5’ white round linens, 11-6’ rectangular tables, 8-6’ black rectangular linens, sound systems in each of the event rooms, a parking lot dedicated to your guests, as well as an onsite Lighthouse Knoxville employee during the event to assist you with any enquiries you should have. The fee for an individual room rental includes 4 hours for the event and 1 hour prior to the event for set up. An individual room rental also includes all of the above rental items.
How far in advance should I book my event?
For wedding parties, we recommend booking one year in advance if at all possible. For other events, we recommend booking at least three to six months in advance. To see if your dates are available, please use our short contact form. Emails will be answered within 48 hours during the normal business week.
Do you provide an event planner?
We do provide a wedding day coordinator, but you may also bring in a planner of your choice. Our Director of Events & Operations will also provide assistance during all types of events to make sure events run smoothly.
Do I need to make an appointment to meet with someone there or can I just show up?
The building is not open to the public, so we ask that you start the process by using our short contact form
to schedule your appointment. After you have signed a contract, you will need at least one additional appointment to further discuss the details of your day. Please inform your family and friends of these guidelines.
How do I book an event?
Please contact us using our short contact form
to start the process. All emails will be answered within 48 business hours or less. A signed contract and 50% non-refundable deposit are required to hold a date.
What payment methods do you accept?
We accept cash, checks (made out to Lighthouse Knoxville) and Visa, MasterCard, Discover, or American Express credit cards.
What is the cancellation policy?
Any amount over the non-refundable 50% deposit will be returned to the client if cancelled prior to 30 days of the event. The deposit will not be refunded to the client. If both Lighthouse Knoxville and the client agree to cancel an event for any reason, the deposit and rental fees will be refunded. In the event of snow, the Facility will adhere to the Knox County School System policy regarding closure unless otherwise discussed with the client.
What is the typical timing of an event?
The facility will be available to you from 10 AM to 11 PM for the rental of the entire facility or 4 hours for an individual room rental and 1 additional hour for set up. All events must end by 11 PM. If an event is in the morning, set up times can be adjusted. The timing of the event is up to you!
Are you covered by insurance in case of an accident?
Lighthouse Knoxville is insured for its own liability but not for the liability of its clients. Although insurance is not required to be carried by the client, we recommend clients carry it for larger events and events serving alcohol.
Are tents allowed onsite?
Yes, tents may be rented and placed on the outdoor decks or on the surrounding grounds. All Occasions Party Rentals will be able to assist you with tent rentals specific to Lighthouse Knoxville, but you may use another company.
Is catering/bartending done onsite or can we hire our own caterer/bartender?
Catering & bartending are provided onsite from Lighthouse Knoxville Catering
. Clients may bring in an outside caterer with the correct insurance policies and a $250 per 50 people buy-out fee. Our Directors of Events & Operations must check all catering and bartending insurance policies before they are booked by a client. Please note that we cannot provide bar service when we do not provide the catering per Tennessee Catering Liquor Licensing laws.
Are we responsible for set up/clean up?
Lighthouse Knoxville will have all tables and chairs set up prior to the contracted set up time. Food set up and clean up are done by the caterer and you should confirm these arrangements with them. Everything must be done the day of the event and within your contracted hours. Clean up will occur immediately after the conclusion of the event. All personal and rented items must be removed from the facility at the conclusion of the event.
Are restrooms available?
There are 3 women’s restrooms and 3 men’s restrooms, which includes handicap accessible facilities. There is also a restroom for the bridal suite.
Do you include valet parking?
Valet parking is not included. We have a large parking lot with 160 spaces and you may bring in your own valet service, if you would like.
How late are we able to play music at an event?
Music must end by 11:00 pm.
Can we use an iPod for our event?
Yes, we have an advanced sound system and cords that can be used by the client in order to play music at an event.
What other audio visual equipment is available?
We have a large projection screen in the Main Event; a wireless microphone; additional microphones with cords; flat screen TVs in the Pondside Porch, Schoolhouse, and Library; cable TV in the Main Event and Pondside Porch, and Schoolhouse; laptop connections to each of the TVs and projection screen; and sound systems in all of the event rooms. All of these items are included in the rental fee.
What decorating can be done to the space?
Most often we see flowers, candles and lighting. You are permitted to have candles as long as they are in glass containers. We do not allow nails or anything that will cause damage to the building, decks, or surrounding grounds.
Will there be another event onsite the same day?
Possibly – individual rooms may be rented at the same time, but only one client may rent the entire facility in one day.
Can we have a rehearsal for our ceremony?
Yes, wedding ceremony rehearsals can be held the day prior to the wedding for one hour. In the event that the space is booked on the day before the wedding, we will work with the client far in advance to find an alternate time suitable for the bridal party.
Where are wedding ceremonies typically held and what happens if it rains?
Wedding ceremonies are typically held on the deck adjacent to the Ponside Porch room. This is a large outdoor space that can hold up to 200 chairs. There are two black awnings that shade your guests from the sun or rain. Additional tents can be rented to fully cover the ceremony deck or a large tent can be used on the adjacent grassy area. Another option at no additional cost is the Schoolhouse for an indoor ceremony.
Where are we able to take photos?
You have full access to the facility and grounds for photographs. You may also take photos in the outer areas of the neighboring farm.
What can be used as an exit for the bride and groom?
You may use rose petals, bubbles, or sparklers – other ideas must be approved by the Directors. Sparklers must be no longer than 20 inches and lit outside only. If sparklers or other items are thrown on the ground, they must be retrieved.